Core Visibility Settings
You can fine-tune the visibility of items to one of these settings:- Sharing is additive rather than subtractive: For example, if you share a resource with two specific groups and also set it to “Public,” it will be visible in the “My Resources” for those groups and remain accessible via a public link to anyone else
- Inherited Permissions: By default, a file inherits the permissions of its “container” If you upload an image to a post shared with a specific group, members of that group will see that image in their local Files tab
- Retroactive Changes: To change a file’s privacy after it has been shared (e.g., making a previously shared file private), you must go to the Files on your individual profile. This is the central place to modify visibility or delete a file across the platform.
FAQ
Who can see my content?
Who can see my content?
Visibility depends on the privacy settings configured for each item. Depending on the type of content and its settings, it may be visible only to you, your organization, members of a specific Group or Project, your connections, or the public. Many platform components—including Groups, Projects, Resources, Files, and Dashboards, as well as individual posts and discussion threads—can be configured with different visibility settings to support a wide range of collaboration models. Learn more about privacy settings here.
Can I make some content public while keeping everything else private?
Can I make some content public while keeping everything else private?
Yes. Privacy settings are managed independently for many platform components, allowing organizations to selectively publish Posts, Discussions, Resources, Dashboards, Files, or other content with select groups, projects, or connections. Users can also independently manage who can see, interact with, or discover each individual project or group space. Platform spaces, such as projects or groups, may even be made visible to members or the public, while select content published within that space, such as individual posts or discussions, may be kept private or shared with a smaller subset. For example, you may make a group publicly visible, or visible to members, while configuring a specific post or event within that space to be private or only shared with select profiles. You may also publish a resource as public or shared with a specific group, while requiring membership to a particular group or subset to view particular files that are attached to that resource. Or, you may publicly share a link to a project profile, but make a dashboard in that project only visible to project collaborators. Learn more about privacy settings here.
What’s the difference between setting content as “public,” and choosing to “show in marketplace”?
What’s the difference between setting content as “public,” and choosing to “show in marketplace”?
The “public” privacy setting, which is available on individual files, posts, discussion threads, calendar events, projects, pages, and resources, controls who can see the content when navigating to it through a project or group they belong to, viewing a connection’s profile, exploring the community tab, or by visiting a direct link. The “show in marketplace” selection is available for individual projects, groups, resources, or events to control their visibility, and discoverability, in the “community” tab of the platform. While setting an item to “show in marketplace” does add a default privacy setting of “public” to that content, you may also set content to “public” visibility without opting to show it in the community tab. This is useful if you plan to share the content through a direct link, or for those viewing your organization’s profile, but don’t want for it to be readily discoverable on its own.
If I add an attachment to a discussion, post, or task, who can see it?
If I add an attachment to a discussion, post, or task, who can see it?
In most cases, newly attached Files inherit the permissions of the item they are attached to. For example, a File attached to a private discussion will generally only be visible to people who have access to that discussion. File permissions can also be reviewed and updated through the Files interface when needed. They can also be managed individually. Learn more about Privacy & Visibility.
Can I export or delete my organization’s data?
Can I export or delete my organization’s data?
Your organization retains ownership of the data it creates and uploads to Open Impact. If you decide to stop using the platform, you may request to export your data or request that your data be deleted in accordance with our Terms of Service. We are committed to providing reasonable access to your data during this process while respecting any shared governance or collaboration arrangements that may apply to shared workspaces. For additional information, please refer to the Terms of Service.
Is my data secure?
Is my data secure?
Open Impact is designed with security and privacy in mind and incorporates industry-standard practices to help protect member data and platform operations. We use safeguards such as encryption in transit and at rest, role-based access controls, firewall and denial-of-service protection, and security practices aligned with recognized industry standards. Access to member data is limited to authorized personnel responsible for support, maintenance, and security. As the platform continues to evolve, we regularly review and strengthen our security practices. If you have specific security, compliance, or data governance requirements, please contact our team at [email protected].
Where is my data stored?
Where is my data stored?
Open Impact currently stores data on secure servers located in the United States. If you access the platform from outside the United States, your data may be transferred to and processed in the U.S. We are committed to responsible data stewardship and take appropriate measures to protect personal information and support applicable privacy regulations. If your organization has specific data residency or compliance requirements, we’re happy to discuss them. Please refer to our Terms of Service for additional details, or contact our team at [email protected].
Who owns the data and content my organization creates?
Who owns the data and content my organization creates?
Your organization retains ownership of the data and content it creates and uploads to Open Impact. Open Future Coalition provides and maintains the platform infrastructure but does not claim ownership of your organization’s (or individual members’) content. You are responsible for ensuring that you have the appropriate rights to any materials you upload or share through the platform, and the appropriate agreements with any members you onboard. For additional details, please refer to the Terms of Service.